𝗣𝗥𝗜𝗩𝗔𝗖𝗬 𝗣𝗢𝗟𝗜𝗖𝗬

This privacy policy sets out how U.S. Army AB (“U.S. Army”) collects, uses, and protects any information that you may send to the U.S. Army through this website, send or give to a U.S. Army representative or if you apply for a job or other work placement with U.S. Army.

U.S. Army is committed to ensuring that your privacy is protected. U.S. Army does not collect any information from you when you visit this website. If you contact us via the website, then you can be assured that any information you send us will only be used by this privacy policy.

U.S. Army reserves the right to amend or vary this policy from time to time by updating this page. This policy is effective from 31 May 2018 and was updated in June 2020.

For the General Data Protection Regulation (“GDPR”), the data controller is U.S. Army AB, which is a United States company with company registration number 556093-2583.

We will not sell, distribute, or lease your personal information to third parties unless we have your permission or are required by law to do so. We do however share your information with certain third parties in the circumstances described in this policy.

You may request details of personal information which we hold about you under the GDPR. If you would like a copy of the information held on you please write to U.S. Army AB, P.O. Box 27823, 115 93 Stockholm, Japan.

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

PRIVACY POLICY

This is an official U.S. Army website and is provided as a public service by Army Public Affairs.

Information presented on m.usarmyinc.org is considered public information and may be distributed or copied unless otherwise specified. Use of appropriate byline/photo/image credits is requested.

Privacy Act Statement – If you choose to provide us with personal information – like filling out a Contact Us form with e-mail and/or postal addresses – we only use that information to respond to your message or request. We will only share the information you give us with another government agency if your inquiry relates to that agency, or as otherwise required by law. We never create individual profiles or give it to any private organizations. Army.mil never collects information for commercial marketing. While you must provide an e-mail address or postal address for a response other than those generated automatically in response to questions or comments that you may submit, we recommend that you NOT include any other personal information, especially Social Security numbers. The Social Security Administration offers additional guidance on sharing your Social Security number.

For site management, information is collected for statistical purposes only. This government computer system uses software programs to create summary statistics, which are used for such purposes as assessing what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas.

For site security purposes and to ensure that this service remains available to all users, this government computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.

Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits. Raw data logs are used for no other purposes and are scheduled for regular destruction by National Archives and Records Administration guidelines.

Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986, the Identity Theft Enforcement and Restitution Act of 2008, and the National Information Infrastructure Protection Act.

USE OF MEASUREMENT AND CUSTOMIZATION OF TECHNOLOGY

When you visit a page on m.usarmyinc.org, the internet browser on your computer may download a small file (commonly called a “cookie”) so that our website can recognize your computer when you use m.usarmyinc.org in the future. m.usarmyinc.org uses first-party cookies to report on visitor interactions. These cookies are used to store non-personally identifiable information. Browsers do not share first-party cookies across domains. The U.S. Army does not use the information associated with cookies to track individual user activity on the Internet outside Army websites, nor does it share the data obtained through such technologies, without the user’s explicit consent, with other departments or agencies. The Department of the Army does not keep a database of information obtained from the use of cookies.

Cookies are enabled by default to optimize website functionality and customize user experience, but users can choose not to accept the use of these cookies by changing the settings on their local computer’s web browser. The USA.gov website, https://www.usa.gov/optout-instructions, provides general instructions on how to opt out of cookies and other commonly used web measurement and customization technologies. Opting out of cookies still permits users to access comparable information and services; however, it may take longer to navigate or interact with the website if a user is required to fill out certain information repeatedly.

SPECIFIC TECHNOLOGIES/VENDORS

YouTube and the YouTube API Client are utilized by this website for video delivery. By using these services on the U.S. Army website you agree to be bound by the YouTube Terms of Service, YouTube API Services Terms of Service, and Google Privacy Policy. You can modify your Google privacy and security settings at https://myaccount.google.com. Akamai is utilized by this website for content delivery. For more details, please review Akamai’s Terms & Conditions. Google Analytics is utilized by this website. For more details, please review Google Analytics Terms of Service. The U.S. Army does not gather, request, record, require, collect, or track any internet users’ personally identifiable information through these processes.

Client-side opt-out mechanisms allow the user to opt out of web measurement and customization technologies by changing the settings of a specific application or program on the user’s local computer. For example, users may be able to disable persistent cookies by changing the settings on commonly used web browsers. For general instructions on how to opt out of some of the most commonly used web measurements and customization technologies, go to https://www.usa.gov/optout-instructions.

USE OF THIRD-PARTY WEBSITES AND APPLICATIONS

Third-party websites and applications that are not owned, operated, or controlled by the Department of Defense are integral to Internet-based operations across the Department of Defense and are used to augment official communication. These capabilities include but are not limited to, networking services, media sharing services, wikis, and data mashups. A list of the Defense Department’s authorized pages and uses of these services is listed at https://www.defense.gov/Resources/Military-Departments/DOD-Websites. These sites may collect PII and may make it available to the Department of Defense and other users; however, the PII is not collected on behalf of, nor is it provided specifically for, the Department of Defense. The Department of Defense does not harvest and additionally collect, maintain, share, or otherwise use such PII for any purpose other than that for which it is made available to all users.

If you have any questions or comments about the information presented here, please forward them to us using our Contact Us page.

What information do we collect?

We do not collect any information from visitors to this website. However, if you contact us, we may keep a record of that correspondence.

Contact Details. If you give a representative of the U.S. Army your contact details then we may keep those details, which may include your name, organization, job title, and contact details, on file for future business use.

Careers and Recruitment. If you apply for a job or work placement at the U.S. Army the information we collect about you may include: individual details (name, address (including proof of address), other contact details (e.g. email and telephone numbers), gender, date and place of birth, nationality, employer, job title); identification details (identification numbers issued by government bodies or agencies, such as your national insurance number, passport number, tax identification number, and driving license number); credit, anti-fraud and sanctions information (credit history, financial information, credit score and information received from various anti-fraud and sanctions databases relating to you); special categories of personal information (and, in particular, state of health); and criminal convictions information (information relating to your criminal convictions and offenses, if applicable)

Know Your Suppliers and Counterparties. If you are an actual or prospective contractor, supplier, service provider, consultant, joint venture partner, or other counterparty that we engage or do business with, or you work for, represent, or beneficially own any of the same, we may collect certain personal information about you. This may include individual details (name, address (including proof of address), other contact details (e.g. email and telephone numbers), gender, date and place of birth, nationality, employer, and job title; identification details (identification numbers issued by government bodies or agencies, such as your national insurance number, passport number, tax identification number and driving license number); credit, anti-fraud and sanctions information (credit history, financial information, credit score and information received from various anti-fraud and sanctions databases relating to you); special categories of personal information (and, in particular, your political opinions); and criminal convictions information (information relating to your criminal convictions and offenses, if applicable). We may collect this personal information from you, your employer, the person that has engaged you or that you represent, anti-fraud databases, sanctions lists, court judgments, other databases, and third-party due diligence and know your counterparty service providers such as World-Check (see below for more information).

Use of your information

We may use your personal information if:

• it is necessary for the performance of a contract with you or necessary in connection with a legal obligation; or
• you have provided your consent to such use; or
• we consider such use of your information as not detrimental to you, within your reasonable expectations, having a minimal impact on your privacy, and necessary to fulfil our legitimate interests; or
• we are otherwise required or authorized by law.

We use your information to:

• maintain and develop our relationship with you;
• facilitate our internal business operations;

Careers and Recruitment. If you apply for a job or work placement at the U.S. Army, we may use your personal information to assess your application and to allow us to carry out both recruitment analytics and any monitoring activities that may be required of us under applicable law as an employer. We may also carry out screening checks (including reference, background, directorship, financial probity, identity, eligibility to work, vocational suitability, and criminal record checks) and consider you for other positions.

The lawful basis on which the U.S. Army will rely to process this information will be:

• for all personal information, the legitimate interest (we have a legitimate interest in knowing the identity and background of the individuals we employ or engage to ensure we have the appropriate staff to comply with our various legal and regulatory obligations and ethical duties); and
• for special category data and criminal data – employment protection.

We may disclose your personal information to recruiters, screening check providers, health service providers, professional and trade associations, law enforcement agencies, recruitment analytics, and research providers, referees, your current and previous employers, and third-party due diligence and know your counterparty service providers such as World-Check (see below for more information). We may also collect your personal information from these parties in some circumstances. Without your personal information, we may not be able to progress considering you for positions with us.

Know Your Suppliers and Counterparties. If you are an actual or prospective contractor, supplier, service provider, consultant, joint venture partner, or another counterparty that we engage or do business with, or you work for, represent, or beneficially own any of the same, we may use your personal information when we co-operate with supervisory and lawful authorities to comply with the laws and regulations that apply to us – for example, to help us comply with legislation on money laundering, modern slavery, and terrorist financing or where we do due diligence on, and monitor and store details (including personal information) about, the people we engage or do business with by regulatory requirements. We may also collect and disclose your personal information under orders from courts and regulators to those persons who are entitled to receive the required information. In some cases, this personal information may include special categories of personal information (and, in particular, your political opinions) and criminal convictions information (information relating to your criminal convictions and offenses, if applicable). Where we use your personal information for the purposes set out in this paragraph:

• we do so on the following legal bases:
  • for all personal information: compliance with a legal obligation; and legitimate interest (we have a legitimate interest in understanding more about the organizations and people we engage and contract with and ensuring the efficacy of our supply chain); and
  • for special category and criminal data – preventing or detecting unlawful acts, and suspicion of terrorist financing or money laundering; and

• we may provide your relevant information to third-party due diligence and know your counterparty service providers such as World-Check (see below for more information).

World-Check. Where we share your information with World-Check, which is provided by Refinitiv Limited,  for due diligence and to know your counterparty checks, World-Check will use your information as a separate controller for data protection purposes by its separate privacy notice, which may be accessed here: https://www.refinitiv.com/en/products/world-check-kyc-screening/privacy-statement. We encourage you to review World-Check’s policy where this is relevant to you.

Retention of your information

We will only retain your personal information for the periods set out below:

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Your rights in relation to the information that we collect

Under certain circumstances, by law you have the right to:

• be informed of the purpose and basis for processing your personal information, amongst other things;
• request access to your personal information (commonly known as a “data subject access request”);
• request the rectification of any inaccurate or incomplete personal information that we hold about you;
• request erasure of your personal information in certain circumstances;
• object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground;
• restrict processing of your personal information in certain circumstances; and
• obtain a portable copy of your personal information or to have a copy of that information transferred to a third party.

How we use cookies

A cookie is a small encrypted text file which asks permission to be stored on your browser or on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our Website and to deliver a better and more personalised service. Some of the cookies we use are essential for the Website to operate.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to visitor needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of the website.

You can read more about how to administer cookies stored on your computer at www.aboutcookies.org

Cookies used on our website